Planning shifts shouldn’t be complicated. Our Rota Management tool keeps things simple, giving you everything you need to put the right people in the right place at the right time. Build a schedule in minutes, make quick changes when plans shift, and keep your team updated instantly. Whether you’re organising a small shop floor or a large team across multiple sites, you’ll spend less time buried in admin and more time focusing on the work that really matters.
No more second guessing who’s available. Our intuitive Rota Management system brings all of the key information you’ll need into one clear view - including booked holidays, sickness, and staff unavailability. Helping you to plan shifts with confidence, avoid clashes, and make sure every rota is fair and balanced. With everything right at your fingertips, you’ll spend less time chasing updates and more time making informed decisions that keep your team running smoothly.
Create your full rota and lock it in a click. Your team see their shifts in the ShiftGuard app on iPhone and Android, or in any browser, so there are no screenshots in group chats and no crossed wires. Need to make a change? Unlock the week, update it, and everyone sees the new rota the next time they look.
A good rota puts the right people on the right shifts, respects holidays and contracted hours, and reaches your team before the week starts. Here is how managers do it in ShiftGuard, from an empty week to a published rota.
Copy last week across in one go, apply a saved rota template, or roll out a repeating shift pattern. Most weeks only need a few changes, so you edit rather than start from nothing.
Approved holidays, recorded sickness and each person's weekly availability sit on the same grid as the shifts, so you never schedule someone who is off. The hours badge on each row shows planned hours against their contract.
Tell Draft with AI what you need — "two on the bar Friday night, one opener every morning" — and it drafts shifts from your team's availability and your opening hours. Drafts appear as dashed shifts; nothing changes until you accept them.
The coverage row under the rota counts how many people are on shift each day, so short days stand out before they become a problem.
Confirm the rota to lock it. Your team see their shifts in the ShiftGuard app on iOS and Android, or in the browser, and the locked week cannot be edited by accident.
Because clock-ins, holidays and absences all live in the same system, the rota you planned and the hours people actually worked can be compared at the end of the week — no spreadsheets to reconcile.
Start your free 14-day trialWhat managers ask before moving their rotas from spreadsheets and paper to ShiftGuard. Try everything free for 14 days — no card required.
Everything you need to power your team