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Clinical and admin rotas for every healthcare team.

Healthcare rotas rarely fit a single template. ShiftGuard helps you schedule nurses, healthcare assistants, GPs and clinicians alongside practice managers and reception staff, so every clinic session has the right people in the right place. Build each rota around real availability, contracted hours and clinic capacity, then share it across your whole team in seconds. Run a single GP surgery, a private clinic or an outpatient service across several sites - ShiftGuard keeps clinical and admin cover joined up in one live schedule. Managers can see which sessions are staffed and which still need filling, and staff always know where they're working and when. You get fewer gaps and a practice that keeps appointments running from the front desk to the consulting room.

Practice manager planning clinical staff rotas in ShiftGuard
Clinic team reviewing real-time attendance to keep safe staffing levels

Real-time attendance
to protect safe staffing.

In a clinical setting, knowing exactly who is on shift isn't just convenient - it underpins safe staffing and patient safety. Staff clock in on-site and their status updates instantly, so managers can see who has arrived, who is running late and who has not appeared. When a nurse, clinician or receptionist is unexpectedly absent, you can act fast. Redistribute clinical duties, draft in cover or rearrange appointments before the disruption reaches your patients. Live absence visibility means a staffing gap never catches you out halfway through a busy clinic. Across single and multi-site providers, ShiftGuard shows you attendance as it happens, helping you hold minimum staffing ratios, cut cancelled appointments and keep care running safely all day.

Holiday, CPD and leave managed with cover and compliance in mind.

Healthcare teams juggle annual leave, sickness, parental leave and protected time for CPD and mandatory training, and every absence has to be balanced against safe cover. ShiftGuard makes that manageable. Staff request holiday or training days through the app, and managers can see who is already booked off before they approve anything, so clinics are never left short. Logging sickness or emergency leave takes seconds, and the schedule updates straight away so cover can be sorted. Every shift, absence and approval is recorded, giving you a clear audit trail to evidence cover and support compliance with safe staffing and the Working Time Regulations - rest breaks and weekly hours included. From GP surgeries to private and outpatient clinics, you give your team the time they're owed while patient appointments stay protected and your practice stays properly staffed.

Manager approving clinical staff holiday and CPD leave requests in ShiftGuard

Discover everything ShiftGuard has to offer

Everything you need to power your team

Rota Management Holiday Schedule Absence Tracking Attendance Monitoring Clock In System

How can ShiftGuard Change your Healthcare Practice?

Experience everything the platform has to offer with a risk-free 14-day trial. No credit card required, no obligations — just a chance to see the value for yourself.

Yes. ShiftGuard healthcare staff scheduling lets you build rotas for clinical staff such as nurses, healthcare assistants, GPs and clinicians alongside admin teams like practice managers and reception. Clinical sessions and front-desk cover sit in one live schedule, so every part of your practice stays aligned. You can assign roles by skill and qualification, plan around clinic capacity and contracted hours, and share the finished rota with the whole team in seconds, so nobody is left guessing where they should be.

Our clinic rota software gives you real-time visibility of who is on shift and who is absent, so you can keep minimum staffing levels in place. If someone is missing, you can arrange cover quickly and protect patient appointments, helping you maintain safe staffing throughout each clinic session. Because the rota and live attendance sit side by side, managers can spot a developing gap before it becomes a problem and move staff or call in cover while there is still time to act.

Yes. Whether you run a single GP surgery, a private clinic or outpatient services across several locations, ShiftGuard lets you manage rotas, attendance and availability for every site from one central system. You can assign staff to different clinics and see cover across your whole organisation. Team members who work between sites can be scheduled wherever they are needed, and managers get a single, joined-up view rather than juggling a separate spreadsheet for each location.

Absolutely. Healthcare staff can request annual leave, CPD and mandatory training days in the app, and managers can see who is already off before approving. Every request and approval is recorded, helping you evidence cover and support compliance with safe staffing and the Working Time Regulations. Keeping protected learning time and statutory leave in the same place as the rota means training and holiday can be planned around clinic demand, rather than discovered at the last minute.

Yes. Every shift worked is logged when staff clock in and out, so attendance data is accurate and ready for payroll. Reliable hours also help with performance reporting and keeping your records consistent across clinical and administrative healthcare teams. Instead of chasing paper timesheets at the end of the month, you have a clear record of actual hours, lateness and absence that you can export and hand straight to payroll with confidence.

Managers can log sickness or emergency absence in seconds, and the rota updates instantly. With live visibility of who is available, you can fill gaps fast, reduce disruption to patient appointments and keep your clinic safely staffed even when sickness strikes at short notice. Because everyone sees the same up-to-date schedule, the person picking up the shift knows immediately, and reception can manage the appointment book around the change without a flurry of phone calls.

Pricing Plans, designed to suit your team

Simple, transparent pricing. Pay monthly per user or save with annual billing. Scale anytime with pro-rata pricing.
Monthly Plan Annual Plan
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1 member 100+ members

10 Members | £0.00 per month

Your Monthly Plan

£0.00 per user / per month
  • Interactive Schedule
  • Attendance Monitor
  • Planned Leave
  • Absence Log
  • Overtime Log
  • Employee Management
  • Reporting
  • Virtual Kiosk
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