Booking holidays shouldn’t be a hassle. With our Holiday Management system, staff can submit requests in just a few clicks, and managers can review and approve them quickly and easily. Before confirming, you can easily see who else is off to make sure cover is in place. Once a decision is made, the employee sees it in their app and approved leave appears on the rota - keeping communication clear, calendars accurate, and your team running smoothly.
Taking a hike in the mountains to visit my great Aunt Susan for the weekend.
A well-managed holiday process does more than keep schedules organised - it supports happier, more productive teams. When time off is handled clearly and fairly, employees can plan with confidence, knowing requests are reviewed consistently and communication is transparent. The result is less stress, fewer burnout risks, and a workplace where people return to work refreshed, focused, and ready to perform at their best.
Approved holidays automatically appear in your rota, so you always know who’s available before you start scheduling. With full visibility of upcoming time off, you can plan shifts confidently, arrange cover where needed, and avoid last-minute surprises. It keeps your schedules accurate, your team balanced, and your planning stress-free.
Holiday problems usually come from requests arriving in three places — a text, a conversation, a note on the fridge — and no one seeing the whole picture. Putting every request in one place fixes most of it.
Employees request holiday in the ShiftGuard app or browser, and managers get a notification on their phone straight away. Staff can withdraw a request that has not been answered yet.
Every request shows on a month calendar alongside everyone else's approved and pending leave, so you can see when too many people want the same week.
Approved leave appears on the rota automatically, so no one is scheduled while they are away. Declined requests stay on record.
Look ahead at summer and Christmas on the calendar and agree cover before the requests pile up.
Because holiday lives in the same system as the rota, the most common rota mistake — scheduling someone who is on holiday — simply stops happening.
Start your free 14-day trialHow holiday requests, approvals and the leave calendar work in ShiftGuard. Try everything free for 14 days — no card required.
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